Guidelines for Stallholders and Fair Organisers

By August 2, 2022 No Comments

Many of you will be in full event swing having attended various fairs over the Spring/Summer period. There are plenty of fairs yet to enjoy so we thought now would be a good time to air our best practice guidelines for both fair organisers and stallholders.

Stallholder best practice

  • Having read, understood and signed the booking form, terms and conditions and contract from the fair organisers, please abide by them carefully. Be sure you are happy with the terms of cancellation, including refunds, both if you, the stallholder, cancels or if the fair cancels.
  • Once committed to a fair, do not back out unless it is absolutely unavoidable and let the fair organisers know as soon as possible.
  • If you have any special requirements please let the fair organisers know them well in advance, particularly if a power point is needed.
  • Do not encroach on your neighbour’s space and be as considerate to other SHs as you would hope they would be to you.
  • Keep to the table or area that you booked – if you paid for a single stall don’t expect to be able to squeeze in a stall and a half with additional tables/stands/etc. unless your neighbours and the fair organisers are happy about your increased area.
  • Be as helpful as you can, at all times, to everybody including the customers around you.

Full a complete guide, please head to our Stallholder page here.

Fair organiser best practice

    • Not to close applications for your fair prior to the date stated on the website Calendar/Fairs List entry OR TO PUT ON THE WEBSITE ENTRY ‘FAIR NOW FULL’.
    • To reply to stallholder applications promptly whether refusing or accepting. This is very important to stallholders
    • To ensure you create clear terms and conditions and a contract which the stallholder must sign. This should include dates, timings, set-up and finish times, terms of cancellation and refunds if stallholders cancel, terms of cancellation and refunds to stallholders if the fair is cancelled etc. Other details given, maybe in a stallholder information pack, should include fair contact on the day of the fair, B&Bs, directions etc.
    • To make sure that, when choosing stallholders, there is a good variety of stands and that there is no undue duplication of products.
    • To check whether stallholders are wholesalers and to whom they sell, because at trade fairs, they may sell to stallholders on the circuit

Full a complete guide, please head to our Fair Organiser page here.

These CFA guidelines are designed to make your shopping/selling experience go as smoothly as possible. Charity Fairs by their very nature are community spirited which is why customers and sellers alike return to fairs time and time again. Let’s make every fair an enjoyable one because chances are you will forge new connections and opportunities for your small business.

If you have any enquiries about your membership or should like to join us – please contact Sophie, our Administrator.